Scanning from a Local Scanner

Note: you must have a local scanner installed at your workstation. If you do not, contact your office administrator. We cover the following topics.

• Prepare to Scan
• Scan
• Select Page(s) to Manipulate or Import
• Manipulating Scanned Documents
• Import Documents
• Viewing Scanned Documents

Prepare to Scan

Navigate to Workflow | Batch Processing, Batch Scanning tab.

Make sure that all of the setup is complete; see buttons at upper left side of tab. You do not need to perform this setup for every scan. Normally, just the first time you scan each day.

Select Scanner
Scanner Control		When selected, the scanner control for your installed scanner will appear each time you scan. This is useful if you sometimes scan in black and white and sometimes in color.
Driver Type (specific to your scanner)

Scan

Select the Start Scan button.

patientNOW will trigger the scanner to begin scanning and you will see the preview thumbnails in the window below.

Select Page(s) to Manipulate or Import

You may select page(s) to change or import in one of 3 ways.

• Click the Select All Button at the lower left.
• Select the <ctrl> key and then click individually on the page(s) you wish to select.
• Select the <Shift> key, click on the first page and then on the last page.

Manipulating Scanned Documents

Above the thumbnails in the preview window are the document manipulation functions. Select page(s) to manipulate and select any of the following.

Save		Saves the highlighted page(s) to a location on your computer.
Deskew / Despeckle		Straightens and cleans image.
Zoom Out		Makes the preview image smaller.
Zoom In		Makes the preview image bigger.
Fit Horizontal		Fits the highlighted page horizontally in the preview window.
Fit Vertical		Fits the highlighted page vertically in the preview window
Rotate to Left		Rotates page(s) counter-clockwise 90 degrees.
Rotate to Right		Rotates page(s) counter-clockwise 90 degrees.
Crop		Allows you to crop out unwanted information before saving.
Move Left		Highlights the page to the left of the currently highlighted page.
Move Right		Highlights the page to the right of the currently highlighted page.
Copy to Clipboard		Copies the highlighted page(s) to the clipboard.
Add to Presentation		Adds image to Presentation in Multimedia | Photo Management, Photo Presentation tab.

Import Documents into Patient Chart

Warning: patientNOW uses the patient in focus to import documents. To make sure that you don’t import scanned documents into the wrong patient, ALWAYS select Clear Patient before scanning.

Select Patient.

Select page(s) to import.

Select Import Documents.

The Add Document dialog appears. Complete the information.

• Document Type. Choose the type that most closely describes the scanned documents.
• TAB Name. Choose the tab under which the documents should be filed in Patients | Patient Documents.
• Description. Enter a description of the document.
• Assigned To. If you want another patientNOW user to review this scanned document, select the user here.
• Document Status. When assigning the scanned document to another user, select the reason you are assigning it to them.

Select OK.

Viewing Scanned Documents

Navigate to Patients | Patient Documents and select the Tab under which the documents are filed.

Look for the description you entered under document description.

Click on document in upper window.

You will see a preview of the document in the lower window.